Wunderlist is a deceptively simple and easy-to-use task management platform for both personal and collaborative use. You can create any number of lists – grocery list, to-do list, packing list, project list, etc. – which can be private or shared with other Wunderlist users. Lists contain tasks and sub-tasks, each of which can be assigned a deadline date and even assigned to a specific individual. There’s also a notification system which will remind you that a task is due.
When you share a list with other Wunderlist users, it’s then easy to assign individual tasks and sub-tasks to others with access to this list. There’s even a commenting system to keep all members of the team updated on issues related to the list. A just-announced feature allows you to attach files stored in Dropbox to a task, making it possible to perform document reviews and other collaborative tasks. Since the document physically resides at Dropbox, each time a user updates that file, the Wunderlist link is synched with the latest revision.
Share specific lists with team members so all can see/update tasks, post files and add comments.
Here you see the list for managing an upcoming seminar. Tasks and sub-tasks have been added to the list and now other project team members are being invited to share the list. Once they accept the invitation, their copy of Wunderlist will include this list and automatically update whenever any team member makes changes, adds files or comments. Each team member controls how they receive notifications when the list is updated, plus the members can use the “More” option in the command bar (at bottom of center panel) to email the entire list or just specific items to others.
Use the comments area to ask questions, discuss options or request changes. By keeping everything within the list, you make it easy for each team member to stay up-to-date on all project activity.
How can a society put Wunderlist to work? In addition to planning society events, the publications staff can manage all the tasks and deadlines for newsletters, quarterlies and special publications. It can make keeping up with all the details involved with fund-raising campaigns, membership drives and even special projects much easier by keeping everything in one place. Use a task in the Board list to post the agenda for each board meeting then add subtasks and assign them to the appropriate individual during the meeting. Board members can then set their notifications to send status updates as they are posted. Reminders can be sent if necessary.
Wunderlist offers free, pro and business accounts. The free account limits the number of assigned tasks (25 per list), subtasks (25 per to-do) and background designs (20). Although you attach any number of Dropbox files to your lists, you are limited on the number and size of files attached directly in Wunderlist. In my opinion, using Dropbox is a better option – especially if the attached files will be edited by multiple people. A pro account costs $4.99/month or $49.99/year. Business accounts are also $4.99/month or $49.99/year per user but Wunderlist provides centralized billing along with team management options. Users can access Wunderlist via the Web, desktop apps (Mac, Windows 8 and Chromebook) and mobile apps (iOS, Android, Kindle Fire and Windows Phone). All apps are free.
It’s quite possible that free accounts would work well for most societies although having at least one pro account would be even better. You can begin with just free accounts to see how well the tools support your society’s need. I recommend setting the accounts up using the email addresses for each of your society’s positions rather than using personal email accounts. This will make it easier to pass on an account when officers and staff changes take place.